The Reason Why Virtual Office Spaces Are So Popular in Denver

virtual office space Denver

If you have heard about the option to rent a temporary office space in Denver, here are some features that the solution is so popular these days:

  • A registered commercial address in a prime location – most facilities that offer virtual office rentals are located in prestigious neighborhoods in the city, giving their virtual tenants the benefit of a business address that inspires trust without incurring high costs;
  • Additional services available – mail forwarding, reception services, call forwarding and many other typical office services are also available with virtual offices;
  • The availability of temporary physical space – virtual office space providers usually also provide physical conference rooms, shared offices and other types of space where you can meet with your teams and with your partners and clients;
  • No commuting required – the services offered by virtual office space Denver providers can be accessed from anywhere, from any device connected to the internet. Working from a virtual office allows you to perform your work-related tasks from the comfort of your home, without having to waste time commuting to your office and back home day by day;
  • Affordability – office space rental fees start at around 50 dollars per month, without any hidden fees or other expenses to cover for, such as overheads.

 

The Business Science Behind Virtual Office Spaces

Virtual office spaces are available from more and more providers and they are enjoying more and more popularity, among small, medium and larger businesses alike. The reason for that popularity is the wide range of tested and proven benefits for businesses that do not need a physical space for their operations.

virtual office space Denver

Here are some of those benefits:

  • No commuting required – employees and the owners of the businesses operated from commercial facilities spend long hours commuting to their workspace. The employees and owners of the businesses that are operated from a virtual office do not need to commute anywhere, they can work from the comfort of their home;
  • Increased productivity – remote work has proven much more efficient than working out of an office for many companies;
  • Access to talent anywhere in the world – where employees are based is irrelevant for a company that operates from a virtual office; it is not a problem if the right candidate for an opening lives thousands of miles away;
  • Money saving opportunities – money saving virtual office space Denver rates include no overheads, therefore these special rentals are very affordable. The businesses moving to virtual offices can also benefit from advanced level cybersecurity and many advanced technical solutions that are financially out of reach for many companies.

How Does It Really Work When You Rent a Virtual Office Space?

A virtual office is a modern office solution that makes the most of the features of the virtual world. Unlike other, more conventional office solutions, virtual offices do not provide a physical space to work from, the features available with virtual offices being limited to a business address to be used by the tenant on their correspondence, e-mail addresses, copying and scanning services, business phone numbers, call answering and call forwarding services, but not physical spaces to visit and to work from. Some companies that offer virtual offices for rent provide their tenants options to rent physical meeting rooms occasionally and many facilities also provide hot desks.

virtual office space Denver

Renting virtual office space in Denver is as easy as using it. You will have to do a little online research to check local providers and to figure out the best option. After you pick your provider, you should pick your plan and read the terms and conditions carefully. If you agree with the terms, you can launch your subscription and you will soon get the data that you need and access to the services that you have subscribed to. Most plans are payable on a monthly basis, but you can also find discount offers for advance payments.

How To Get a Virtual Address?

If you have been operating your business from your home, but now you need a virtual address in a prime location to speed up the growth of your company, getting a virtual address for your enterprise comes with great opportunities.

virtual office space Denver

The process of getting the address and the additional services that you want is quite simple – here are the steps:

  • A little research of your own – there are probably several good virtual office space Denver providers around you. Just go online and research them a bit to find out about the features and amenities they offer, the rates they charge and the rental or registration conditions;
  • Assess your needs – most providers of virtual addresses offer various plans. Think about the services you need, the volume of emails that you need to handle and the other features that you cannot do without and pick your plan accordingly;
  • Be open to new options – the market of virtual address and virtual office providers is in constant change, with new players appearing all the time. Choose a provider that uses short-term subscriptions, that way you will be able to switch to a different provider if you find a new service with better conditions.

Is A Virtual Office Space Cheaper Than Renting?

virtual office space Denver

Virtual offices are currently the cheapest office solutions available, options that come with service packages that can be easily upgraded. Here are the features that make virtual offices so much more affordable than conventional, physical offices:

  • The rental package – with a virtual office, what you rent is not a physical space, but a package of services that you can access while working from home or while on the go. This means that you will be using your own devices and your own utilities to work, but through the tech features available with your virtual rental;
  • Physical access available on-demand – virtual offices are not entirely virtual, though, the facilities that offer them usually have physical meeting rooms, video conferencing facilities, executive suites and reception areas available that can be rented for a couple of hours, days or weeks, to meet guests, new clients as well as to conduct staff meetings;
  • What your costs will include – virtual office space providers usually offer various packages to allow businesses to choose the services that they need. The basic virtual office space Denver packages usually include an address in an attractive location, one or multiple phone numbers, mail forwarding and a dedicated reception service, but there are many other services that you can also include if you need.

How To Run A Successful Virtual Meeting

virtual office space Denver

Nothing beats the efficiency of face-to-face meetings, but virtual meetings are good-enough alternatives and a very common experience in most companies these days. While virtual meetings are like face-to-face meetings in many ways – rules of etiquette still apply, the meetings need to fit into the allocated time slot and they need to follow the agenda –, there are some features that need to be taken into consideration to ensure success. Here are some tips from office space leasing professionals at Executive Business Centers:

  • Choosing the right technology – one of the first things that you should make up your mind about is the platform to conduct the meeting on. There are many options available today, so it is a good idea to do some research before picking one. Stable broadband internet is also essential for all participants;
  • Creating the right atmosphere – the task is easier if the participants know each other. If they don’t, the facilitator of the meeting should figure out some ice breakers and ways to make sure that everyone attending feels comfortable in the situation;
  • Set the rules and let everyone know – figure out the basic rules to follow during your meetings and communicate them clearly to everyone participating. For example, you might want participants to join the meeting five minutes before the scheduled start time or to mute their microphones in certain situations.

How Can a Virtual Office Benefit Your Startup

The physical office is a space where you meet people, and this aspect is very important, it touches a social component, the feeling of belonging to a group. Fortunately, this component can be reproduced by a virtual office, with much lower costs.

Virtual offices are a combination of the virtual address service and the relocated external office system in order to maintain a professional business at much lower costs than those related to owning/ renting a traditional office. This concept is an innovative one, based on computer technology, used successfully.

virtual office space Denver

Virtual offices do not involve the actual use of the space, but rather the full access to professional communications and business management applications.

The best virtual office space Denver offers, provides startup companies, small companies, and freelancers the opportunity to build a reputable image, benefit from work spaces (virtual and physical) and keep their expenses low.

In just a few days a startup company, benefiting from promotional rates, will be able to have a professional business address, its own telephone operator, online secretarial service, record of contracts/ documents, access to office infrastructure (copier, printer, fax etc.), a mailing service, e-mail, printing promotional documents/ materials, as well as access to the space needed for business meetings (based on pre-appointment).

Tips for Meeting Your Client at A Virtual Office

Virtual offices are increasingly popular these days, especially among the owners of small businesses that need an alternative to working from home as well as to expensive, permanent office rentals. However, many people who use virtual offices are perfectly happy performing phone calls, preparing presentations and reports and managing their e-mails through their virtual space are concerned about conducting client meeting in their virtual office.

virtual office space Denver

Fortunately, virtual offices are great for client meetings as well – here is how to use them efficiently for meetings with important clients:

  • Rent the conference room – full service virtual office space Denver facilities usually have conference rooms that are also available for reasonable fees. Renting a conference room will allow you to have the high-tech, elegant setting that you need for impressing your client;
  • Hospitality – serving coffee, tea, refreshments and snacks is an important and integral part of client meetings. Fortunately, most virtual offices have coffee machines as well as other vending machines and you can always bring your own trays with sandwiches, so there is no reason to worry, in a virtual office, you can welcome your client the same way as you would in a traditional office rental, maybe you will need a little more planning, that’s all.

How Virtual Office Space Can Save You Money

Whether you are a freelancer, the owner of a small business or you already have a large team, but your field of activity is suitable for remote work, renting a virtual office, rather than a physical one, is an excellent opportunity to save money. Here is how:

  • Less money spent on rent – established virtual office space in Denver gives you a registered address in a great location, such as a prestigious business center, but you will not use that office in the traditional, physical sense of the word, therefore you will not be required to pay the same amount for your rental as you would for a traditional office where you actually show up for work;
  • No overhead expenses – with a virtual office, all you will have to pay is the rental fee, there are no bills related to energy, phones or internet connection;
  • No maintenance – with a virtual office space, you will not be required to pay for any cleaning, maintenance and repairs either;
  • Meeting rooms available whenever you need them – if you rent a virtual office, you don’t have to worry about having a place where you can hold meetings either. Most centers that provide virtual offices also provide physical meeting rooms where you can meet with your teams in a comfortable, attractive environment or you can impress your business partners.

virtual office space Denver

What is a Virtual Office?

The concept of virtual office is very popular nowadays because it allows small businesses to reduce costs. This type of office is aimed at entrepreneurs who want to work from home or remotely while maintaining a professional image for their business.

A virtual office allows a business owner to project a professional image by displaying a business location, but without carrying the burden of the associated expenses. The concept of virtual office has been constantly developed in the last 5 decades, and today, this type of remote shared infrastructure – the virtual space – represents a viable and increasingly attractive business option.

The main benefits of a virtual office are:

  • Confidentiality
  • Time saving
  • Administrative assistance
  • Low costs
  • Tax benefits
  • Maintaining a private home address

virtual office space Denver service packages

The virtual office space Denver service packages may include:

  • Phone number
  • Personalized service for answering telephone calls during business hours
  • Efficient mailbox system and message forwarding service
  • Sending and receiving faxes
  • Email address and mail forwarding service
  • Manipulation of mail and fax correspondence

From a financial point of view, you benefit from:

  • Reduced costs for using a meeting and negotiation room
  • Low costs for business consulting services
  • Possibility to use the facilities of a business center
  • Reduced costs for renting advertising space
  • Free space for displaying advertising materials
  • Free access to useful newsletters