Tag: Denver office space

Important Pitfalls to Avoid When Renting Denver Office Space

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Finding the Denver office space rental that suits you from all aspects is a very important task, a business decision that will contribute a lot to the future of your business and also a task that comes with many pitfalls.

Denver office space

Here are some of the most common pitfalls to avoid during the process:

  • Rushing the process – Denver is a huge city, with a number of preferred Denver office space providers. To be able to make the best decision, you first of all need to determine your priorities, the features that you need with your rental and the concessions you are willing to make, then you need to see as many rentals as you can and you will need to take the time to pick the most suitable option;
  • Not getting the size right – accurately assessing your needs in terms of the size to be rented is also essential;
  • Not reading the fine print – office lease contracts might be lengthy documents, written in complicated legal language, but it is in your best interest to take the time to read and to understand all the terms and conditions included. While reading the document, pay special attention to the conditions related to rent escalations and to the renewal and termination options and sign the contract only if you agree with it entirely.

Denver Office Space Rental Solutions for Small Businesses

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Denver office space

If you own a small business in Denver and you are looking for an office space, you surely know that the local Denver office space rental palette is so rich that picking the right space is extremely hard. The best way to make your search easier is to figure out exactly what features you need your office to have and how much you can afford to pay for it – here are some aspects to consider:

  • The amount of time that you need to use an office – the direction of your search will be different if you need an office only for occasional meetings with your staff that work from home most of the time and if you need a permanent space to work from. The previous solution is much cheaper and available from many ready to use Denver office space providers, while a permanent office is much harder to find and much more expensive, too;
  • The equipment – temporary offices are usually furnished and serviced, being more comfortable and more convenient than permanent spaces that you might need to furnish and equip on your own;
  • The location – it is very important to use an office that is easy to access for your team as well as for your partners. Be prepared that rentals in prime locations are more expensive than the spaces located in non-central areas.

What Determines the Cost of Office Rental Space

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Denver office space

If your business is growing and you are currently considering an office rental, one of the most important things that you should figure out is how much your rental space will cost you. The office rental market is large and varied these days and so is the price range – here are some of the factors that will influence the cost of Denver office space leases:

  • Office type – in the past, physical offices were the only options, but today, virtual offices that provide a registered address, mail forwarding, call answering, reception and other services are also available. Traditional, physical offices are usually expensive, with rental fees usually starting at several hundred dollars per occupant, while virtual spaces are available for much lower rates. Co-working spaces are also available – these options are great for small teams or for individuals who need a desk occasionally;
  • The duration of the lease – landlords are usually very flexible in terms of the lease duration and they usually offer monthly as well as yearly contracts, with longer lease contracts being usually cheaper per month than shorter rentals;
  • The amenities – the wider the range of services and tech solutions available with the office, the higher the price;
  • The location – offices in premium locations are usually costlier.

Are There Safe Places for Me to Meet with My Team?

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Executive Business Centers

Health safety being an essential criteria for any type of space used by multiple people at a time, the question obviously arises: how to find a safe place where teams otherwise working remotely can meet for discussing projects and other issues. The best direction to start the search for the right location – look at Executive Business Centers, https://www.denver-executive-suites.com/ –  is by checking out meeting room renting facilities – here are some tips to pick the right room:

  • Ensure that the size is right – the size of your team is one of the most important factors. To ensure safety, you need a room that allows for maintaining the safe distance between two people sitting next to each other. Pay attention to room height as well, a spacious, airy room is much safer;
  • Ensure proper ventilation – having windows that can be opened and an air conditioner that is regularly cleaned are essential for safety as well;
  • Regular disinfection – the facility where your meeting room rental is located needs to be regularly and completely cleaned and disinfected. It is very important to get all the surfaces in the room that you rent disinfected right before your meeting, so find out how the facility that you are considering handles the aspect.

Guidelines for Renting Office Space

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Denver office space rentals are very affordable these days, but renting an office that is not suitable for your needs is a waste of money, nevertheless. Denver office space

Renting your first office is probably a huge turning point in your business and also a project that might seem overwhelmingly difficult, so here are a few guidelines that can help you pick the right space from the right provider:

  • Choosing the type of rental – the first thing to make up your mind about is the office type. If your team needs a space to work from day by day, choose a permanent Denver office space rental, but if your team members usually work from home and you need an office to meet with them only occasionally, renting a suitably sized space for a couple of hours a month might be a better solution;
  • Office location – the space that you rent needs to be located in a neighborhood that is easy to get to for anyone involved. Pick a Denver office space where your team members can find the amenities they need, such as coffee shops or restaurants;
  • Level of equipment – you should have a clear idea about the features that you need with your rental. Broadband internet, a projector, video conferencing equipment, landlines, correctly working HVAC to ensure temperature are all very important.

How Flexible Are the Leases for Rental Office Suites?

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Denver office space

Businesses looking for suitable office space have basically two choices: they can either find a traditional lease or they can choose a short-term lease. The traditional solution is known to be expensive, what’s more, this type of rental often comes with long contracts that are impossible to get out for at least three years and they usually make it the tenant’s responsibility to supply the office equipment and the furniture. Long-term leases, on the other hand, provide great, flexible solutions that are suitable not only for established businesses, but for start-ups and small enterprises as well. Here are the flexible options offered by short-term Denver office space rentals:

  • A wide variety of spaces – the companies that offer long-term rentals are aware that tenant requirements can change rapidly, therefore they provide a variety of spaces, from stand-alone Denver office space to office suites and to shared work environments;
  • Additional services available – office providers usually offer meeting rooms, a reception area and a kitchen all available on demand;
  • Paying for only what you need – the varied options available with these solutions ensure that you will not have to pay for unused space in case you have to downsize and you can quickly switch to a larger space to accommodate your growing team.

COVID Safety Guidelines in Office Rental Spaces

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Denver office space

The COVID pandemic has changed the way we work, including the way we can use offices safely. During recent years, shared offices have become the most popular solution for small businesses, but today, many freelancers and owners of small businesses are wondering whether using such a space is safe. Fortunately, the answer is yes – if the office safety guidelines are observed strictly and if office behavior is guided by common sense and discipline. Here are a few of the measures that need to be observed:

  • Social distancing – the maximum occupancy rate of Denver office space cannot exceed 40% of the maximum rate permitted. If the building has no such limitations, the rate of 8 persons per 1,000 square feet is permitted. The people sharing the same space must maintain the maximum distance possible, but at least 6 feet. Physical partitions, such as plexiglass walls between workstations is also an important safety measure;
  • Equipment – wearing a mask and a face shield are also essential in rented office spaces;
  • Hygiene – the proper hygiene of the office space is ensured by the property manager, but supplementary measures, such as regular cleaning of the workstation and increased attention to hand hygiene are also essential.

Factors to Consider while Finding the Right Meeting Room in Denver

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Denver office space meeting room

Whether the scope of your meeting is to brief your team, to present a new product or project to your most important clients or other, the right meeting venue is essential for success. Here are some factors to keep in mind while looking for the suitable meeting room in Denver:

  • Venue location – you need a Denver office space venue that is easy to access for each of your attendees. If you need a venue for a meeting with important clients, try to find a meeting room located in a prestigious facility;
  • Room size – a meeting room that is too small for your group will hinder the efficiency of your meeting, while a room that is too large is a waste of money, so try to figure out exactly how much space you need;
  • Comfort and style – the furniture in the Denver office space meeting room needs to be ergonomic and stylish. Before you book the meeting room that seems right in pictures, check out the room personally to see whether it is a good fit, indeed;
  • Office tech – try to figure out exactly what type of office tech and amenities you will need. Whether you need internet access, an overhead projector or equipment to conduct video calls or something else, take the time to test the system before your meeting.

How To Find Office Space Rentals In Denver

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Denver office space

Denver gives home to an immense variety of office space rentals, from elegant executive offices and spacious physical spaces to temporary office solutions, such as shared offices and virtual offices. If you are currently in the process of finding the right office, here are some tips to make the search easier:

  • Evaluate your options in terms of your needs – the type of your business operations and the size of the teams that will occupy the office rental should be the most important factors to consider. Determine whether you need a permanent Denver office space solution or your teams can work remotely most of the time and need a meeting space only occasionally – if your activities can be conducted remotely, narrow your search to look for a suitable temporary solution;
  • Consider your budget – office rentals vary considerably in terms of pricing. The virtual solutions that offer a physical address and mail handling are the cheapest, followed in the range by shared offices and with permanent, physical offices being the most expensive solutions;
  • The amenities that you need – if you need some form of physical office space, you should evaluate your needs in terms of the amenities you need. You should probably look for an office that has access to high-speed internet, one or multiple phone lines, maybe scanners and printers. If you need special technologies, such as conference equipment, you should be prepared to pay a little extra for them.

The New Way to Work in the Age of Covid

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Denver office space real estate experts say that, because of the pandemic, the way we work will change forever, and working in open spaces may be history. It is clear that, at least for the near future, things need to change.

Denver office space

It is possible that the cubicles will come back in trend. The office corridors will be larger, considering that social distance will be a priority a long time from now. It is also possible that the position of the employees at their desks will change: they will work back to back, instead of face to face, or in line, as they are positioned now.

How will office life change?

Undoubtedly, perhaps the most important changes will have to be made on a personal level. We will have to wear masks, gloves and take care to disinfect ourselves at all times. Hugs and handshakes will have to be replaced with other forms of greetings.

Business traveling will be significantly reduced, given that online meetings seem to become the norm and also prove to be very efficient. Business traveling can be replaced, at least partially, by video conferences.

A significantly increased focus will be on health and safety. This will include personal protective equipment, as well as property and space management, including measures to improve safety and sanitation, as well as clear communication of the efforts and health / cleanliness protocols.