No meeting can ever be conducted without a proper agenda and the more people will be attending the meeting, the more well-drafted, accurate and realistic the agenda needs to be. Here are some tips on how to create such an agenda:
- Determine the topic – do not add too many topics to be discussed in the meeting, one or two major topics should be enough. Determine the sub-topics as well;
- Allocate the time – decide on a timeframe for each point on your agenda. Be realistic with that phase, too – the topics that are likely to strike up a debate will probably need more time to reach a conclusion;
- Set up the list of attendees – make sure that the people attending the meeting will all be interested in what is being discussed (having your CFO attend a meeting about logo design will be a waste of precious time). Once you have the list of attendees, ensure you have adequate meeting facilities to accommodate the attendees and presentation equipment needed. Consider renting temporary office space Denver executive facilities if necessary;
- Assign time for AOB – the last point on your agenda should be Any Other Business, to allow people to raise topics that are important, but have not been discussed during the meeting. Include those topics in the agenda for the next meeting and make sure to invite the person who brought it up as well.